Servco Pacific Inc.

  • Executive Secretary

    Job Locations US-HI-Honolulu
    Posted Date 3 weeks ago(1/29/2019 9:50 PM)
    Job ID
    2019-1910
    # of Openings
    1
    Component Company
    Servco Pacific Inc.
    Location Name
    Servco Toyota Honolulu
    Position Type
    Full-Time
    Category
    Administrative/Clerical
  • Overview

    Are you seeking a challenging position where you’ll have the opportunity to support Servco leaders?  We have an opening for an Executive Secretary who will provide confidential administrative support to the SVP of Automotive Retail, various senior executives, and other Automotive Retail divisions.  This person will also support other Executive Secretaries as needed and perform general office duties for the Corporate Office.

    Responsibilities

    • File appropriate license applications, renewals, and updates with state government office
    • Proactively manage SVP’s calendar with attention to accuracy, detail and allocation of time, and recognize the need to re-prioritize as appropriate
    • Coordinate domestic and international travel for various group conferences, along with scheduling itineraries for foreign VIPs
    • Take and transcribe monthly meeting minutes
    • Generate, format, and edit correspondence as necessary and process invoices
    • Oversee various Automotive Retail programs
    • Assist with special projects as needed (event planning, coordinate small and large group meetings, and collaboration with vendors)

    Qualifications

    • Associate's degree in Business or related field; or equivalent work experience 
    • Minimum three years of experience in providing administrative support to executives
    • Ability to type 50 wpm and 10-key ability preferred
    • Intermediate level experience with Microsoft Office; specifically Outlook, Word, Excel, and PowerPoint 
    • Ability to prioritize and handle multiple assignments while maintaining commitment to deadlines
    • Exceptional written and verbal communication skills
    • Superior planning, time management and organizational skills
    • Must conduct themselves in a professional manner; and have integrity and discretion when handling confidential information
    • Ability to take initiative, problem-solve, and use critical thinking skills
    • Ability to adapt well to change and be able to work well under pressure
    • Must be a self-starter, able to work independently with minimal supervision and guidance
    • Preferred skills: Access, Dealer Track, Acrobat Pro experience

    Administrative – Secretary – Executive Assistant – Office Manager

     

    Benefits

    We offer a comprehensive compensation and benefits package for full-time employees that includes:

    • Medical, dental, drug and vision insurance
    • Paid vacation, sick and holidays
    • Flexible spending plan
    • 401k/profit sharing
    • Group life insurance
    • Long term care insurance
    • Temporary and Long-Term Disability insurance
    • Discounts on new and pre-owned vehicles and more
    • Educational assistance program
    • Wellness programs
    • Scholarship opportunity for children and spouses of team members

     

    Please inquire for details regarding benefits for non full-time positions.

     

    Why Servco?

    We are proud to be named one of Hawaii’s Best Places to Work for the past 14 years.  As Hawaii’s largest privately-owned business, established in 1919, we are committed to providing a fun and collaborative environment where team members feel valued and appreciated.  Team members have ongoing opportunities for growth and advancement within the company. We also believe in the importance of giving back to our community through partnerships with nonprofit organizations and providing annual student scholarships.

     

    Interested?

    Visit www.servco.com/careers to apply online.

     

    Equal Opportunity Employer and Drug-Free Workplace

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